Cost Benefit Analysis of In-House Backups vs. secure, offsite and automatic DCubed service
Copying data to CDs/DVDs or tapes that are left on premises only insures that some data will be available for restore if the backup media is accessible after a data loss event – and if this data is taken offsite it is usually unencrypted, making it available for viewing and use by virtually anyone that might come into contact with it. Fires usually destroy backup media that are left onsite, and in many cases the affected premises are off-limits to everyone for many days after a fire or other disaster. Proper backups are done automatically, at non-peak business hours, are securely encrypted, are available for restore at any time, and are taken offsite – every night.
Costs for proper in-house backup include:
- Employee time - backing up: (daily) ½ - 1 hour
- Backup Media: R20 - R2000 – depending on format
- Hardware: R2000 to R80000 depending on format
- Employee time - verifying backups: (weekly) 1 hour
- Employee time – swapping media: (daily) .25 hours+
Assuming that the employee responsible for the backups, removal of media, verifications and restore processes is on a salary of at least R150,000 per year, and using the minimum time dedications outlined above, the cost of properly backing up an SMBs data is about R712.50 per week, R2,850 per month, and R34,200 per year – not including hardware. If you factor in the cost of true manual ‘rotation’ of backup copies to a secure offsite location using a courier service (R3,000 per month+) and the aggregate costs associated with restoring data from tapes or the internal costs of managing a single total loss/restore event, the costs of in-house backup can skyrocket to well over double the previous estimate.
Compare this to the DCubed service, operating automatically at non-peak hours, and without imposing on your existing staff or adding hardware or media resources of any type. Typical average charges for DCubed service might be R95-R650 per month, resulting in a minimum cost savings of between R25,200 and R28,200 per year. |